Accounts Assistant – Aberdeen Office

Text: Accounts Assistant - Aberdeen Office

Our Aberdeen office is looking for an Accounts Assistant to join the Finance team on a 12-month fixed term contract.

Description of Role

Key task delivery including the provision of effective support to the Finance Manager & HR/Commercial Team.

Key Result Areas

  • Processing of the Accounts Payable function, including supplier statement reconciliation, liaising with vendors on invoice queries, posting supplier invoices and credits
  • Processing of the Accounts Receivable function, ensuring all invoicing should be done on a daily basis. Ensure that all paperwork in place for invoicing purposes.
  • Responsible for credit control and chasing down of customer invoices in accordance with payment terms.
  • Responsible for supplier payment runs via online banking system
  • Processing of staff expense and credit card records, in a paper free environment
  • Preparation of monthly payroll processing items to the HR Manager.
  • Preparing and uploading journals
  • Bank, balance sheet and revenue reconciliations
  • Assist in compliance and statutory reporting for year end audit and tax compliance
  • Admin related finance tasks such as scanning as and when required
  • Ad hoc support to Finance Manager and CFO as required
  • Carrying out any other reasonable duty as directed by a senior official of the Company


  • Excellent Excel skills essential ie, advanced functions (VLOOKUP etc)
  • Basic accounting knowledge essential
  • Experience with accounting systems beneficial, particularly Sage (training provided)
  • Excellent communicator, both written and spoken
  • Must show initiative, ability to self-manage and be flexible to take on any other task that the business requires

Competence and skills requirements

Technical Skills

  • Excellent Excel Skills
  • Excellent administrative and organisational skills
  • Excellent telephone manner
  • Ability to deal with customers/suppliers in an efficient and friendly manner

Core Competencies

  • Action orientated – Experienced (takes immediate action when confronted with a problem or when made aware of a situation. Makes positive suggestions about different work methods within own area)
  • Customer Focus – Experienced (Actively seeks information to understand customers’ circumstances, issues, expectations and needs)
  • Innovation – Experienced (Appreciates that every problem may have an alternative solutions and looks for opportunities to do things better)
  • Listening – Experienced (shows active listening, asks questions to establish understanding and acts appropriately)
  • Manage Work – Advanced (Ensures all work is completed on time by using organisational and time management skills. Prevents irrelevant issues or distractions from interfering with work completion)
  • Team Player – Experienced (Actively works within a team and provides input to accomplish team goals)
  • Versatility – Experienced (Responds to requests with flexibility, enthusiasm and a positive attitude. Accepts new ideas, technology and circumstances)

For more information or to apply for this job please send a CV and cover letter to

Latest news